Reports, Motions, and other Board Meeting Documents

August 25 Board of Directors Meeting (note: there is no July meeting)
Document	Description
Motion to amend no-show rules	Introduced at the June meeting by Brian Malick, Gerry Ng, Millie Nygren, and Ted and Glenda Goode as a 60-day motion for the August meeting
Motion to amend no-show rules	Provided by Jim Morefield
Initial draft of proposed 2011 age group time standards -- Note: corrected to included 9-10 and 11-12 time standards.	Provided by Jon Pallesen. Includes proposed separate spring and summer Far Western time standards
Motion re open competition	Provided by Millie Nygren
Zone 4 report from its July meeting	Provided by Jim Morefield

Budget and Board Forms
Document	Description
Worksheet for 2011 budget request	Provided by Mary Ruddell
Final 2010 Budget	Final 2010 budget as approved by the Nov. 2009 House of Delegates.
Spending Approval Request form	This form is used as a template for a Board of Directors motion to seek the approval to spend a budget line item with an asterisk. All budget line items with an asterisk must receive BOD approval prior to spending the item. Please be aware that any contract, agreements, purchase orders or similar obligations equal to or greater than $5,000 must have two signatures and a copy must be reviewed by the Treasurer prior to signing.
Document Survey Form	The survey will provide Pacific Swimming with a list of the type and scope of documents that are created and maintained by each elected and appointed officer and committee chair (e.g Treasurer, Age Group, Diversity, Sanction etc.). The Audit Committee will be able to use the survey results to develop a checklist for the transfer of information and documents during the turnover of officer or chairman positions. It will also serve as a reminder to officers, committee chairs and program heads of the types of information and documentation they should have in their "procedure manuals".